Lewis Rosendal posted an update 3 months, 2 weeks ago
A recently available survey conducted by the leading provider of event safes asked UK based event managers the fact that was their preferred tool for managing and planning their events. The most typical tool definitely was event keeper with 67% of the votes. Coming second and third were spreadsheets and ‘other’ respectively.
Spreadsheets can be a thoroughly tested strategy for managing events – they’re able to track budgets, monitor resources and can be an effective way of creating and managing lists. The main benefit of spreadsheets just as one event management tool is the affordable connected with them. Virtually all event managers have accessibility to spreadsheets and they are a widely accepted document format.
However, there is a high number of drawbacks if event managers decide to use spreadsheets as his or her main event management tool. Common issues include:
Poor efficiency: Using spreadsheets is very little very effective approach to managing all the areas of a conference. Chances are that event managers will be using a variety of spreadsheets, by using dozens of tabs, holding a huge amount of data. Managing all this data within spreadsheets might be confusing for an outsider, and time intensive for many users.
Lost data: Spreadsheets are only as safe as the server/system they sit down on. When they are continued a computer hard drive, there exists a risk that all the information will likely be lost however happens to that laptop or computer. Spreadsheets may also be susceptible to freezing/stalling and unless the event manager is familiar with conserving consistently, there exists a high-risk that data and work will probably be lost.
Trouble keeping data current: Many events have multiple event managers, all employing the same spreadsheets to organise and plan various areas. Problems arise when managers update spreadsheets without informing the other event mangers that this spreadsheet changed. If event managers please take a copy of the master spreadsheet and develop that, the property owner soon becomes old. There are also issues when many event manger should access the spreadsheet at the same time. Just one editable copy may be opened, inducing the others to get ‘read only’ – taking out the capacity to make updates.
Difficult to create reports to determine success: A key portion of event management could be the capacity to analyse event success. It is important to get the capacity to determine what makes a particular event successful along with what must be measured in order to analyse event performance. Using spreadsheets makes mtss is a difficult task. Although creating graphs and charts might be easy on spreadsheets, the amalgamation and sorting from the data is usually an extremely complicated and frustrating task. It is necessary that whenever using spreadsheets, the adventure of measuring event performance is forgotten or dismissed.
Not enough management information: Similarly to the actual in creating reports to analyse performance, there’s also a lack of management information overall. For companies organising many events annually you need to be capable of have a very clear picture of those events as a whole; understanding delegate numbers, budgets and other KPI’s across all events may help shape event strategy down the road.
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